Administrative Secretary
Douglasville, GA Douglasville, GA Full-time Full-time Estimated:
$41.
3K - $52.
3K a year Estimated:
$41.
3K - $52.
3K a year 2 days ago 2 days ago 2 days ago Overview Functions under the direction of the AVP/Exec Dir/Dir and may support multiple department leaders.
He/she is responsible for performing a wide variety of administrative duties and functions requiring independent judgment, ingenuity and initiative.
He/she assists the AVP/Exec Dir/Dir s in business functions of the Departments including maintenance of stats, data collection and analysis.
The Administrative Secretary is able to independently perform job functions and maintain information of a confidential nature.
Critical to success in this role are:
Attention to detail Exceptional organizational skills Ability to maintain confidentiality Team-player Ability to multi-task Ability to functional effectively in a fast paced environment Responsibilities Core Responsibilites and Essential Functions Provide specialized administrative support for the AVP/Exec Dir/Dir:
Maintaining the AVP/Exec Dir/Dir s? calendars, keeping them on track, and providing reminders about upcoming events.
Schedule meetings, travel and debriefings.
Prepare meeting materials and meeting rooms in advance of meeting.
Assist with developing presentations and meeting materials Set up efficient systems to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to-do lists and emails Prioritize and facilitate Leadership projects Support Department activities Complete requests for operational management ? maintenance, facilities, IT, reimbursements, requests for minor performance issues in department.
Purchase and organize office supplies Create and distribute correspondences.
Create and maintain spreadsheets for tracking various department data, information, requests and supplies.
Coordinate expense reimbursements.
Maintain and update department files and vendor contact information (dept.
contracts & phone #s, vendors, etc.
) Support employee recognition efforts as needed.
Attends meetings or conferences as assigned, reports on actions and records minutes Manages various documents and handles confidential matters in accordance with policies and procedures.
Participates in department meetings, committees and events.
Compile financial, statistical data and reports as assigned.
Required for All Jobs Performs other duties as assigned Complies with all WellStar Health System policies, standards of work, and code of conduct.
Qualifications Required Minimum Education High school graduate or equivalent is required Required and Bachelor's Degree Preferred Required Minimum Experience Minimum 5 years as secretary, administrative assistant, or office coordinator supporting director level or above in healthcare services or business operations Required Required Minimum Skills Effective communication skills including telephone, verbal communication, email and written.
Effective interpersonal relationships skills.
Calendar management, strong organization and coordination skills.
Proofread written correspondences and presentations.
Meeting and event preparation.
Skill in taking and transcribing dictation and in the operation of office equipment.
Skill in computer applications.
Skill in gathering and reporting information.
Ability to handle multiple projects simultaneously and set priorities.
Ability to establish and maintain effective working relationships with other employees and the public.
Ability to work under pressure, communicate and present information.
Ability to read, interpret, and apply hospital and department policies and procedures.
Ability to identify problenms, organize and analyze information Ability to establish priorties and coordinate work activities.
Required Minimum License(s) and Certification(s) Additional Licenses and Certifications We'd like to invite you on a career journey like no other! In return for your contributions, we'll help you make the most of all life's moments - on and off the job.
Wellstar Total Rewards is designed to provide for your total well-being, including:
Your Wellness, Your Pay, Your Future, Your Joy.
We think it's pretty simple - we care for our team members and our team members care for the community.
Make a difference in patients' lives and your own! Here, it's more than healthcare - it's CareerCare!.
Estimated Salary: $20 to $28 per hour based on qualifications.
$41.
3K - $52.
3K a year Estimated:
$41.
3K - $52.
3K a year 2 days ago 2 days ago 2 days ago Overview Functions under the direction of the AVP/Exec Dir/Dir and may support multiple department leaders.
He/she is responsible for performing a wide variety of administrative duties and functions requiring independent judgment, ingenuity and initiative.
He/she assists the AVP/Exec Dir/Dir s in business functions of the Departments including maintenance of stats, data collection and analysis.
The Administrative Secretary is able to independently perform job functions and maintain information of a confidential nature.
Critical to success in this role are:
Attention to detail Exceptional organizational skills Ability to maintain confidentiality Team-player Ability to multi-task Ability to functional effectively in a fast paced environment Responsibilities Core Responsibilites and Essential Functions Provide specialized administrative support for the AVP/Exec Dir/Dir:
Maintaining the AVP/Exec Dir/Dir s? calendars, keeping them on track, and providing reminders about upcoming events.
Schedule meetings, travel and debriefings.
Prepare meeting materials and meeting rooms in advance of meeting.
Assist with developing presentations and meeting materials Set up efficient systems to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to-do lists and emails Prioritize and facilitate Leadership projects Support Department activities Complete requests for operational management ? maintenance, facilities, IT, reimbursements, requests for minor performance issues in department.
Purchase and organize office supplies Create and distribute correspondences.
Create and maintain spreadsheets for tracking various department data, information, requests and supplies.
Coordinate expense reimbursements.
Maintain and update department files and vendor contact information (dept.
contracts & phone #s, vendors, etc.
) Support employee recognition efforts as needed.
Attends meetings or conferences as assigned, reports on actions and records minutes Manages various documents and handles confidential matters in accordance with policies and procedures.
Participates in department meetings, committees and events.
Compile financial, statistical data and reports as assigned.
Required for All Jobs Performs other duties as assigned Complies with all WellStar Health System policies, standards of work, and code of conduct.
Qualifications Required Minimum Education High school graduate or equivalent is required Required and Bachelor's Degree Preferred Required Minimum Experience Minimum 5 years as secretary, administrative assistant, or office coordinator supporting director level or above in healthcare services or business operations Required Required Minimum Skills Effective communication skills including telephone, verbal communication, email and written.
Effective interpersonal relationships skills.
Calendar management, strong organization and coordination skills.
Proofread written correspondences and presentations.
Meeting and event preparation.
Skill in taking and transcribing dictation and in the operation of office equipment.
Skill in computer applications.
Skill in gathering and reporting information.
Ability to handle multiple projects simultaneously and set priorities.
Ability to establish and maintain effective working relationships with other employees and the public.
Ability to work under pressure, communicate and present information.
Ability to read, interpret, and apply hospital and department policies and procedures.
Ability to identify problenms, organize and analyze information Ability to establish priorties and coordinate work activities.
Required Minimum License(s) and Certification(s) Additional Licenses and Certifications We'd like to invite you on a career journey like no other! In return for your contributions, we'll help you make the most of all life's moments - on and off the job.
Wellstar Total Rewards is designed to provide for your total well-being, including:
Your Wellness, Your Pay, Your Future, Your Joy.
We think it's pretty simple - we care for our team members and our team members care for the community.
Make a difference in patients' lives and your own! Here, it's more than healthcare - it's CareerCare!.
Estimated Salary: $20 to $28 per hour based on qualifications.
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